Document Scanning & Digitisation
Service Graphics understands that throughout the scanning process we are managing the intellectual assets of your business. We take this responsibility extremely seriously. From the initial meeting through to project completion, we work closely with you to design the most efficient workflow, discussing every detail to ensure the process matches your exact document management requirements.
Expert Scanning Operations
All scanning is completed by trained, highly experienced operators within our national scanning bureau. Whatever your requirement, we have the expertise and equipment to deliver consistent, reliable results.
Small to large-volume archives
We handle projects of all sizes, from small batches to multi-million-page archives.
Our bureaux are equipped with high-capacity scanners, automated paper preparation equipment, and dedicated workflows that ensure:
- Fast turnaround times, even for large project.
- High consistency across thousands of pages.
- Secure handling of boxed, filed, or loose documents.
- Full indexing, metadata capture, and structured digital output.
Whether you are digitising daily paperwork, long-term records, or entire organisational archives, we scale effortlessly to match the volume.
Delicate, fragile, or specialist materials
Some documents require specialist care, and our operators are trained to manage even the most sensitive items.
- Historic or fragile documents.
- Oversized plans, drawings, and technical schematics.
- Bound volumes, books, and ledgers.
- Photographs, glossy media, and textured materials.
- Items sensitive to light, pressure, or handling.
We use controlled handling techniques, non-invasive scanning methods, and specialist equipment to protect the physical integrity of your documents while achieving a clean, high-quality digital image.
High-accuracy, high-quality digitisation projects
For clients requiring exceptional precision, we offer advanced scanning and post-processing quality
- High-resolution imaging suitable for engineering, legal, or compliance workflows.
- True-colour reproduction and calibrated colour profiles.
- OCR (Optical Character Recognition) for fully searchable PDFs.
- Intelligent indexing and data capture.
- Image enhancement, de-skewing, de-speckling, and contrast correction.
- Consistent, audit-ready output across entire collections.
These workflows are ideal for regulated industries, technical documentation, quality-critical archives, and any environment where accuracy is essential.
On-Site Scanning Service
If your documents cannot leave your premises, we can come to you. This service ensures your sensitive information never leaves your building while still benefiting from our full scanning capability.
Deployment of one of our expert scanning operators
Our on-site service is carried out by a trained and experienced scanning operator who specialises in handling sensitive, confidential, or complex scanning projects.
They will manage the entire process at your location, ensuring your documents stay under your control at all times.
All Professional-Grade Equipment Brought to Your Location
We supply all the equipment required to complete the job efficiently and securely.
This ensures the same high-quality results as our scanning bureau, delivered directly at your premises.
Secure Scanning of the Documents You Specify
Boost team productivity with oneVault's dynamic tools for streamlined, real-time project collaboration.
We only scan the documents you authorise, following strict confidentiality procedures throughout.
Your documents never leave your building, guaranteeing full chain-of-custody control.
Secure Collection & Managed Workflow
We manage the entire process end-to-end. Our approach ensures complete chain-of-custody and full auditability.
Fully tracked collections
Once collected, all boxes and containers travel via a fully tracked same day, overnight or pallet network.
- Real-time tracking from departure to arrival
- Secure vehicles and sealed containers
- Time-stamped handling points
- Alerts and logs maintained throughout transit
This allows you to monitor the movement of your documents and ensures a transparent, auditable transfer process.
Controlled document handling throughout the scanning workflow
Upon arrival at our scanning bureaux, each item is processed under strict controls.
- Barcoded intake and registration
- Secure storage prior to scanning
- Access restricted to authorised scanning staff
- Step-by-step workflow tracking
- Document condition checks before and after scanning
Every stage, preparation, scanning, quality control, and output creation, is logged, ensuring a complete audit trail.
Certified destruction of physical documents (if required)
If you no longer need the original documents, we can provide confidential destruction services.
- Shredding to industry-approved security levels
- Certificate of Destruction for compliance and audit records
- Eco-friendly recycling whenever possible
- Full chain-of-custody documentation from start to finish
Your physical records are disposed of safely, securely, and in line with legal and organisational requirements.
Output & Delivery Options
Once scanned, your digital files can be supplied in a format that fits your workflow, including:
- USB drive
- External hard disk drive (HDD)
- Secure sFTP transfer
- Storage within our cloud-based document management platform, oneVault
Accredited & Compliant
We operate under accredited industry standards:
- ISO 9001 – Quality Management Systems
- ISO 27701 – Information Security Management for GDPR
These certifications ensure a robust, audited, and compliant approach to every project we deliver.
Trusted by Leading Organisations
For decades, Service Graphics has been the chosen partner for organisations that demand absolute reliability, confidentiality, and precision in the handling of their documents.
Our clients include major blue-chip companies, public sector bodies, financial institutions, construction and engineering firms, and businesses operating in highly regulated environments.
They depend on us because:
- We deliver consistent, audited quality across every project
- We operate under strict security and compliance frameworks
- Our staff are trained specialists in sensitive data handling
- Our processes are built to minimise risk and maintain full chain-of-custody control
- We combine advanced technology with experienced operators to ensure outstanding results
You can trust Service Graphics with your documentation in exactly the same way they do, with total confidence.
Harness Insights from Happy Clients
oneVault has revolutionized our data management process, enhancing collaboration and efficiency across all our projects. Truly transformative!
Get in Touch with Us
Contact oneVault in the UK to learn more about our SaaS Common Data Environment solutions.